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Administrative Assistant, Financial Aid (Part-Time, Non-Benefits Eligible)

Position Justification

Position Information

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Position Title Administrative Assistant, Financial Aid (Part-Time, Non-Benefits Eligible)
Unit Name Financial Aid
Salary Grade 2
Number of Months Time-limited
Full-time or Part-time Part-Time
Hours per week 19 or less
Proposed Annual Salary, Hourly Rate or One-time payment
Essential Duties
  • Processes incoming and outgoing mail.
  • Answers telephone calls and routes calls to appropriate individuals.
  • Greets visitors, assesses needs and routes them to the appropriate counselor.
  • Maintains social media updates for Facebook and Twitter.
  • Prepares and make copies of all required office correspondence and meeting minutes.
  • Assists with scholarship awarding as needed.
  • Completes special reports, projects, and assignments as requested.
  • Tracks all student application documents to ensure that all required documents are received in a timely manner.
  • Generates necessary correspondence to student applicants with outstanding required documents.
  • Assists in reviewing student applicant’s files that are selected for verification.
  • E-mails and/or prints award and tracking letters for all student applicants, including new scholarship letters.
  • Provides basic information to students and parents concerning their financial aid questions and awards.
  • Performs other reasonable duties as assigned by the Director of Financial Aid.
Minimum Qualifications
  • Some college coursework preferred
  • Customer service and/or administrative experience
  • Highly organized, dependable, and able to work independently
  • Knowledge of Financial Aid systems and Banner experience a plus
  • Working knowledge of computer application techniques such as word-processing, spreadsheets and databases
  • Must be proficient with Microsoft Office products
Job Description Summary
Operates the Banner software, assists students, processes incoming and outgoing mail, answers telephones, assists in verifying data, assists in posting scholarships, answers emails, and provides clerical and accounting services for the Financial Aid Office.
Hours of Availability
19 hours per week, Monday through Friday, between the hours of 8:00 am to 5:00 pm.
Background Check Statement
Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.
Requisition Detail Information

Requisition Number FY20667NF
Open Date 05/27/2025
Will this job have a specific close date? No
Close Date
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • MUW Departmental Announcement
    • MUW Human Resources Office
    • MUW Website
    • Mississippi Employment Service
    • Local Newspaper
    • In-state Newspaper
    • Out-of-state Newspaper
    • The Chronicle of Higher Education
    • HigherEdJobs.com
    • Friend
    • Journal/Periodical
    • Off-campus Recruitment
    • Women/Minority Publication
    • Contacted by department and invited to apply
    • Other
    • The Academic Network (TAN)
  2. * Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment)
    • Yes
    • No
  3. * If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (NOTE: MUW does not sponsor employment visas.)
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents