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Administrative Assistant - Tupelo Campus

Position Justification

Position Information

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Position Title Administrative Assistant - Tupelo Campus
Unit Name Nursing - Tupelo
Salary Grade 3
Number of Months 12 months
Full-time or Part-time Full-Time
Hours per week 40
Proposed Annual Salary, Hourly Rate or One-time payment
Essential Duties
  • Serves as the initial point of contact and office receptionist for Tupelo Nursing; provides administrative support, routes calls, greets and directs visitors.
  • Opens, sorts, and distributes mail.
  • Composes and types general correspondence, letters, reports, tests, syllabi and related documents.
  • Establishes and maintains filing system, following record retention procedures.
  • Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed.
  • Greets and directs visitors and students; serves as first contact, answers program questions.
  • Maintains student records, including academic and clinical files.
  • Maintains student advisee lists for the program.
  • Checks students for graduation requirements and tracks student progress.
  • Maintains appropriate forms for all students鈥� needs, assisting with information and execution.
  • Maintains student clinical requirements within files.
  • Assists with orientation and/or preregistration.
  • Maintains student applicant files and prepares for faculty review.
  • Handles prospective student calls and conducts tours.
  • Maintains necessary program forms and processes; assists with grade reports.
  • Types, collates, and mails graduate and employer questionnaires.
  • Maintains all program calendars; assists program director by scheduling appointments.
  • Processes change of major forms.
  • Completes scheduling, processing, filing, and actual completion of student criminal background checks.
  • Other reasonable duties as assigned.
Minimum Qualifications
Education & Experience:
  • High school diploma or GED required; some college or technical school coursework and/or practical knowledge required.
  • Requires more than 1 year of administrative experience in a professional office environment

Other Skills & Abilities:
  • Proficient with Microsoft Office Suite
  • Strong communication and interpersonal skills
  • Ability to organize and prioritize work
  • Ability to work collaboratively with students, employees, etc. throughout the campus community
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and regularly required to use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Job Description Summary
Performs receptionist, administrative and office management duties required for the operation of the Tupelo Nursing Division.
Hours of Availability
Background Check Statement
Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.
Requisition Detail Information

Requisition Number FY20680NF
Open Date 07/14/2025
Will this job have a specific close date? No
Close Date
Special Instructions to Applicants
This position is fully onsite at the Tupelo Campus.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • MUW Departmental Announcement
    • MUW Human Resources Office
    • MUW Website
    • Mississippi Employment Service
    • Local Newspaper
    • In-state Newspaper
    • Out-of-state Newspaper
    • The Chronicle of Higher Education
    • HigherEdJobs.com
    • Friend
    • Journal/Periodical
    • Off-campus Recruitment
    • Women/Minority Publication
    • Contacted by department and invited to apply
    • Other
    • The Academic Network (TAN)
  2. * Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment)
    • Yes
    • No
  3. * If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (NOTE: MUW does not sponsor employment visas.)
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents